Knowledge in Action Career Internship Fund Application Process

If you have questions or would like more information about KACIF, please contact us at [email protected].

Application Timelines

A note about KACIF application timelines including deadlines. Due to the amount of time that is required for each application to be vetted, reviewed at least twice, and for payments to be processed and delivered before recipients commence their internship, it is imperative that we strictly adhere to the established timelines. Thus, no extensions can be made on the application deadlines. We appreciate your understanding and cooperation.

SPRING APPLICATON PERIOD

  • Applications open up on November 1 and close on November 15. 
  • Application decisions will be sent out via e-mail the third week of December. 

SUMMER APPLICATION PERIOD

  • Applcations open on April 1 and close on April 30. 
  • Application decisions will be sent out via e-mail the third week of May.

FALL APPLICATON PERIOD

  • Applications open up on July 21 and close on August 4.
  • Application decisions will be sent out via email the fourth week of August. 

If you have a question about KACIF, contact us at [email protected].

IMPORTANT NOTES - read before applying:

  • Review the info in the APPLICATION TIMELINES & IMPORTANT DATES tab regarding when applications will be accepted thru the MyGW KACIF Application Portal.  Applications will only be accepted during these established time periods.
  • You must update and verify your address listed in the GWeb system before you apply. If you're selected for an award, your funding will be processed using your banner address. Any errors with your address will cause a delay in the disbursement of your funding.
  • For students pursuing international internships, GW has suspended all upcoming non-essential, GW-affiliated international travel for students, faculty and staff. This includes future group trips, spring break programs and individual travel. It also includes requests for approval of future international travel and remains in place for the spring semester. Following these university guidelines, at this time we are not reviewing KACIF applications for international internships.

The following documents will need to be submitted with your application form.  The internship verification letter and budget templates are available along with the application form on the application portal.

Sample Application 1
Sample Application 2

Resume or Curriculum Vitae (PDF format)

As the application review process is a "blind" review, it is requested that you remove all contact and identifying information from the submitted resume.

Unofficial GW transcript (PDF format)

  • If you are unable to provide an unofficial transcript (i.e. first semester at GW), contact the Office of the Registrar for a "letter of no transcript" to show that you are a current GW student in good standing.
  • As the application review process is a "blind" review, it is requested that you remove all contact and identifying information from the official or unofficial transcript. Transcripts can be obtained through GWeb or requested through the Registrar. Self-prepared transcripts will not be accepted.

Internship Verification & Description Letter or Signed Contract*

There are two methods of submission for this requirement:

  1. The first option is to fill out the Internship Verification & Description Letter (PDF) document and submit it.
  2. The second option is to submit a signed contract or offer letter written in English which states that the internship has been offered and accepted, includes the start/end dates of the internship, total number of hours to be worked and that it is unpaid.

Budget Template*

  • Submit an online application form, which includes personal essay questions.*
  • There are several funding opportunities from the George Washington University that, if accepted, will make you ineligible to accept KACIF funding. Please list all sources of potential funding, including any other scholarships you may receive at the same time (even if you aren't sure you've received the scholarship or not), on your budget template.

*These documents are available on the application portal.

The Knowledge in Action Career Internship Fund grant can be held concurrently with any other GW merit awards, although these awards/sources should be included in the budget section of your application.

Apply for KACIF Funding

Selection Process

Note: All correspondence regarding your application will be sent to your official GW student e-mail account (@gwmail.gwu.edu).

  • A committee consisting of members of the Career Services Council will review and select the award recipients.
  • Each application will be considered on a case-by-case basis and evaluated against the student's financial need, demonstration of the internship’s connection to career and academic goals, quality of internship and how the funds will be used.
  • The application process employs a "blind review", in which the applicant remains anonymous throughout the double-review process.  The reviewers will not have access to student contact and demographic information.
  • This is a competitive process - approximately 1/3 of all applicants receive grants.
  • Awardees may only receive a grant once during his or her academic career at GW.  Past KACIF recipients are not eligible to reapply for future funding.
  • If you're selected for an award, it will take approximately one month for your funding to be directly deposited into your account after you accept the award.
  • Decisions are final and there is not an appeals process. We encourage you to research additional GW funding opportunities on the Division of Student Affairs Student Financial Resources website.

Disqualification

You may be disqualified from receiving the award if:

  • The application is submitted after the deadline.
  • There is inaccurate representation of internship information.
  • You transfer or drop from the GW degree program in which you were enrolled before, during, and after the internship supported by the Knowledge in Action Career Internship Fund award.
  • There are University Honor Code or academic or disciplinary conduct violations.
  • Your internship is virtual/independent or unsupervised. (We are currently allowing remote internships.  However, they must be supervised.)
  • The host organization is owned or run by a member of your immediate family.
  • You do not complete the internship requirements.
  • You do not complete your post-internship commitments.

Post-Internship Requirements

After you complete your internship you will be required to:

  • Submit a professional photo image of you on-site working at your internship (if permitted).
  • Submit a 30-45 second video clip sharing about your organization. Here are the Video Submission Guidelines (PDF).
  • Submit a post to be featured in the #GWCareerSuccess blog. Here are the KACIF Recipient Blogger Guidelines (PDF).
  • Submit an internship evaluation letter from the internship sponsor/supervisor (written in English).
  • Complete Thank You notes.
  • Participate in potential Q&A sessions, donor-recognition events, etc., as requested, to promote the Knowledge in Action Career Internship Fund to future applicants, to steward current donors to the Fund, and/or to cultivate potential donors to the Fund.

If you have a question about KACIF, contact us at [email protected].

Your award will be treated as taxable income for federal and state income tax purposes. 

 

For U.S. citizens, permanent residents and resident aliens, GW is not required to report the award payments to the Internal Revenue Service; reporting such income for tax purposes is the sole responsibility of the recipient.

For non-resident aliens, the award payments may be subject to federal income tax withholding at 0%, 14% or 30% depending on factors such as the student’s visa type and the existence of a U.S. tax treaty with the student’s country of residence. International students should contact the GW Tax Department to determine their circumstances.