Position Updates

Rate Increases

Please review the Promotions vs. Rate Increases document to determine which action you will be performing prior to moving forward. To perform a promotion you will start the hiring process from the beginning and place the student in a new position, you will not submit a rate increase. To submit a rate increase request:

Complete a GW Student Employee Performance Review with the student.
Initiate a Rate Change Form in the SE Talent Management System. Review the Hiring Manager User's Guide for step-by-step instructions.

Start Date Change

FWS Positions:

It is not possible to retroactively change the start date or pay for FWS positions. If the student was inappropriately allowed to work prior to being hired, the department will need to hire the student onto a Non-FWS position to pay for any hours worked before the start date of the FWS position.

Non-FWS Positions:

Initiate a Start Date Change Form in the SE Talent Management System. Review the Hiring Manager User’s Guide for step-by-step instructions.

Supervisor Update

Initiate a Supervisor Change Form in the SE Talent Management System. Review the Hiring Manager User’s Guide for step-by-step instructions.

Terminations

You must terminate student employees when the student is no longer working for your organization, has run out of FWS funds, or leaves for study abroad. To terminate a student’s employment, you will need to submit a Termination Form in the Student Employment Talent Management System. Review the Hiring Manager User’s Guide for step-by-step instructions.

Automatic Terminations

All FWS students are terminated automatically at the end of the FWS program year. Graduating student employees are terminated when their degrees are conferred. Any student position that is inactive for four consecutive months will be terminated for payroll inactivity. Please do not submit termination forms for any of these situations.

Special Note About FWS Positions

Please note, FWS student employees are only allowed to have one FWS position at a time, so if the student is no longer working for your department it is imperative to terminate the position quickly so that the student may move forward with a new position.

If your FWS student employee meets or exceeds their allotted FWS funding, their position will be immediately terminated. Please carefully track students’ hours to make sure they do not exceed their allowable FWS offer limit. When you become aware that a student employee is nearing their offer limit, you may decide to hire the student into a non-FWS position.

How to Contact Student Employment

Student Employment is available by emailing [email protected] or calling 202-994-8046. We are also available for virtual appointments for employers and students; please visit our Support Meeting website to schedule your appointment.